Administrative Executive

Position: Administrative Executive
Company: Patzers Real Estate Pvt. Ltd.
Location: Lower Parel, Mumbai
Employment Type: Full-Time
Department: Administration
Reporting To: Director / Operations Head

🏢 About Patzers Real Estate Pvt. Ltd.

Patzers Real Estate Pvt. Ltd. is a dynamic real estate company focused on delivering exceptional property solutions and outstanding customer service. We are looking for a proactive and organized Administrative Executive to support daily office operations and contribute to the smooth functioning of the organization.

🎯 Job Summary

The Administrative Executive will be responsible for managing office administration, coordinating with internal teams and external vendors, maintaining records, supporting management, and ensuring efficient day-to-day operations. The ideal candidate is detail-oriented, organized, and capable of handling multiple responsibilities in a fast-paced real estate environment.

📝 Key Responsibilities

🏢 Office Administration

• 📋 Manage daily office operations and administrative activities.
• 📦 Maintain office supplies inventory and coordinate procurement.
• 🏢 Ensure proper upkeep of office facilities, equipment, and workspaces.
• 🧹 Coordinate housekeeping, maintenance, and security services.

📂 Documentation & Record Management

• 📑 Maintain and organize company documents, files, agreements, and records.
• 📧 Handle correspondence, emails, and official communications.
• 🗂️ Maintain digital and physical filing systems for easy retrieval.
• 💻 Support document preparation, data entry, and report generation.

🤝 Vendor & Facility Coordination

• 🔗 Coordinate with vendors, service providers, and contractors.
• 🧾 Process vendor invoices and maintain records of payments and contracts.
• 🛠️ Monitor facility-related requirements and ensure timely resolution of issues.

📅 Management Support

• 📆 Schedule meetings, appointments, and conference calls.
• 📝 Prepare meeting agendas, MOMs (Minutes of Meeting), and presentations.
• 👔 Assist senior management with administrative and coordination tasks.
• ✈️ Arrange travel, accommodation, and logistics when required.

🙋 Client & Front Office Support

• 🤝 Welcome visitors and clients professionally.
• ☎️ Handle incoming calls and direct inquiries appropriately.
• 💬 Support client coordination and maintain professional communication.

✅ Compliance & Coordination

• 📋 Ensure adherence to company policies and administrative procedures.
• 🤝 Coordinate with HR, Accounts, Sales, and other departments for operational requirements.

🎓 Qualifications

• 🎓 Bachelor’s degree in Business Administration, Commerce, Management, or a related field.
• 💼 2–5 years of experience in administration, office management, or a similar role.
• 🏢 Experience in the real estate industry will be an added advantage.

💻 Required Skills

• 🖥️ Proficiency in MS Office (Word, Excel, PowerPoint, Outlook/Email).
• 📋 Strong organizational and multitasking abilities.
• 🗣️ Excellent verbal and written communication skills.
• 🤝 Good coordination and interpersonal skills.
• 🔒 Ability to maintain confidentiality and professionalism.
• 🔍 Strong attention to detail and problem-solving skills.

🌟 Key Competencies

• 🏢 Office Administration
• 📂 Documentation Management
• 🤝 Vendor Coordination
• ⏰ Time Management
• 💬 Communication & Coordination
• 🙋 Client Handling
• 👥 Team Collaboration
• ✅ Professional Ethics

🎁 What We Offer

• 🚀 Opportunity to work in a growing real estate organization.
• 📈 Professional development and career growth opportunities.
• 🤝 Collaborative and supportive work environment.
• 💰 Competitive compensation package.

📩 How to Apply

Interested candidates can send their resume to:

📧 reetu@domorealestate.in

🏢 PATZERS REAL ESTATE PVT. LTD.

📍 10th Floor, One Lodha Place, 1019, Lower Parel, Mumbai, Maharashtra 400013