Job Title: Executive Assistant (Mid-Level)
Company: DOMO Real Estate
Department: Office of the Management
Location: Mumbai, India
Experience: 3–6 years in an Executive Assistant / Senior Secretarial role
Reporting To: Directors
Employment Type: Full-time
Salary Range: ₹6 LPA – ₹8.5 LPA per annum (CTC), based on experience
🎯 Role Summary
The Executive Assistant will provide high-level administrative and operational support to senior leadership at DOMO Real Estate, ensuring smooth day-to-day functioning of the executive’s office. The role requires excellent organizational skills, sound judgment, discretion in handling confidential matters, and the ability to manage multiple priorities in a fast-paced environment.
📝 Key Roles & Responsibilities
- 📅 Manage the executive’s calendar — scheduling meetings, appointments, and travel, resolving conflicts and prioritizing time effectively.
- ✈️ Coordinate domestic and international travel arrangements, including itineraries, visas, accommodation, and logistics.
- 📧 Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the executive.
- 📄 Prepare, proofread, and format reports, presentations, and other business documents.
- 🤝 Organize and coordinate meetings, including agenda preparation, minute-taking, and follow-up on action items.
- 🔗 Act as a liaison between the executive and internal departments, external clients, vendors, and stakeholders.
- 🔒 Handle confidential information with a high degree of discretion and professionalism.
- 💳 Manage expense reports, invoices, and basic budget tracking for the executive’s office.
- 🎉 Plan and coordinate internal events, offsites, and leadership meetings.
- 🗂️ Maintain organized filing systems (digital and physical) for documents, contracts, and records.
- 🎯 Anticipate the executive’s needs and proactively resolve scheduling or logistical issues before they arise.
- 🚀 Support ad hoc projects and cross-functional initiatives as assigned by leadership.
🎓 Required Skills & Qualifications
- 🎓 Bachelor’s degree in Business Administration, Commerce, or a related field.
- 💼 3–6 years of experience as an Executive Assistant, Personal Assistant, or in a senior administrative role, ideally supporting C-suite or senior management.
- 🗣️ Excellent verbal and written communication skills in English (Hindi/regional language a plus).
- 💻 Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Google Workspace, Zoom, Teams).
- 🔍 Exceptional organizational skills with strong attention to detail and follow-through.
- ⚡ Ability to multitask, prioritize, and work under pressure in a dynamic environment.
- 🔐 High level of integrity, discretion, and professionalism in handling sensitive information.
- 🤝 Strong interpersonal skills with the ability to interact confidently with senior stakeholders.
- 💡 Proactive, solution-oriented mindset with strong problem-solving ability.
- 🤖 Working knowledge of AI tools (e.g., ChatGPT, Microsoft Copilot, Claude) to assist with drafting communications, summarizing documents, scheduling, and research.
⭐ Preferred / Good to Have
- 🏆 Prior experience supporting founders, CXOs, or senior leadership, ideally in real estate or a similar client-facing industry.
- 🛠️ Experience with travel and expense management tools or project management tools.
- 🎪 Exposure to basic event management or vendor coordination.
- 🤖 Comfort using AI-powered productivity tools to streamline reporting, presentations, and day-to-day admin work.
🌟 Key Competencies
- 🔒 Discretion & Confidentiality
- ⏰ Time Management & Prioritization
- 💬 Communication & Stakeholder Management
- 🔎 Attention to Detail
- 🔄 Adaptability & Composure Under Pressure
- 🤖 AI Tool Proficiency – ChatGPT & Claude AI
💰 Compensation
- 💵 Salary Range: ₹6 LPA – ₹8.5 LPA per annum (CTC), commensurate with experience.
📍 DOMO REAL ESTATE
🏢 1019, 10th Floor, One Lodha Place, Lower Parel West, Mumbai – 400013
